Albemarle Democrats Biannual Reorganization
On December 18th, at 6 PM, in the Meeting Room A at the Albemarle County Office Building (1600 5th Street, Charlottesville), the Albemarle Democratic Party will reorganize for the 2018-2019 cycle. All Albemarle voters who are committed to supporting Democrats are welcome to attend. Those interested in a leadership role or volunteering should let us know using this form.
- Official Call to Reorganization
- Temporary Rules for Reorganization Mass Meeting
- Call 434-260-1592 or email email@example.com.
What is the reorganization?
Every two years, local Democratic parties reorganize the local committee - or elect new leadership. It is a two step process at one meeting (December 18th):
Attendees to the mass meeting break into magisterial district caucuses (6 districts in Albemarle) and elect district chairs or co-chairs. Precinct captains can be identified here or at a later date. The district chairs become members of the Albemarle Democratic Steering Committee.
After the district caucuses, the mass meeting is reconvened. All those in attendance who registered as being committed Democrats are then elected to the Albemarle Democratic Committee.
All Democratic Committee members then vote on the primary officers - chair, vice chair, secretary, treasurer, counsel. Other officers may be elected at this time or appointed in the future.
Wait, I’m confused. Who is what?
Albemarle Democratic Committee - the official Democratic Party organization in Albemarle County. It is made up of members elected to it at the reorganization meeting. The maximum number allowed under current bylaws is 100 members per magisterial district. It typically only meets as a full mass meeting once every two years.
Albemarle Democratic Steering Committee - the leadership of the Albemarle Democratic Committee - made up of a chair, vice-chair, secretary, treasurer, district chairs and other officers elected or appointed. The steering committee meets monthly (historically 3rd Monday of month at 5:30 PM at Jefferson Madison Regional Library downtown) and is open to all who wish to attend and work to get Democrats elected in Albemarle.
I want to get involved, how do I do that?
Say so. Come to the reorganization meeting on December 18th at 6 PM at the Albemarle County Office Building. Express interest in getting involved with with this form. Email firstname.lastname@example.org with questions.
How long is the meeting on December 18th?
The doors open at 6 PM and officially close at 6:30 PM when the meeting starts. Our hope is to finish by 8 PM. Come ready to meet other Democrats, share stories from this year's election and make connections to help in 2018.
What if I can’t make meeting, but want to be involved?
What is the role of the nominating committee?
The current steering committee appoints a nominating committee to ensure that all positions are filled. All are welcome to seek leadership positions. Ideally, individuals would express their interest and communicate with a member of the nominating committee. Occasionally there are 2 or more individuals interested in the same role. The nominating committee’s job is not to pick who gets, but see if we can find a way for everyone to contribute in line with their interest and skills. If that can’t be achieved before the reorganization meeting, that why we hold it - to elect the next leaders.
What are the responsibilities of the various positions?
Chair - the leader of the Albemarle County Democratic Party, Committee and Steering Committee. Responsible for calling and running meetings, organizing nomination processes, and leading the committee’s efforts to elect Democrats.
Vice Chair - serves as acting chair when the chair is unavailable or if the chair were to resign. Assist chair in responsibilities as assigned.
Secretary - Responsible for maintaining official records of meetings (minutes) and other duties as assigned.
Treasurer - Responsible for maintaining financial records of the Albemarle County Democratic Committee, ensuring that contributions and expenditures are processed in a timely fashion and that the committee follows all procedures and meets filing requirements for political committees as set for by the Virginia Department of Elections.
Counsel - The attorney for the Democratic Committee. Takes lead role in monitoring election processes for the local party to ensure voting laws are followed.
District Chairs or Co-Chairs - The lead organizers for the party in each magisterial district. They recruit precinct captains and volunteers to organize canvasses, phone banks, meet & greets and Election Day operations to advance the work of electing Democrats in Albemarle.
Albemarle Democratic Committee Member - Any who attends the reorganization meeting and commits to supporting Democratic candidates in next two years. Their primary responsibility is helping advance efforts to elect Democrats in Albemarle.
Other roles not required to be elected at reorganization, but that often are:
Vice Chair, Organization - This role helps to support the organizing work of district chairs.
Vice Chair, Outreach - Assists in outreach to various constituencies of the Democratic Party
Vice Chair, Communications - Leads communication team to support the web site, email newsletter, social media and other communications efforts of the committee.
Vice Chair, Finance - Leads fundraising efforts for committee including the dues campaign and the fundraising components of our major events.
Vice Chair, Voter Registration - Leads voter registration efforts for committee
Parliamentarian - Ensure meetings are conducted in accordance with established rules and procedures.
Newsletter editor - Manages committee email newsletter
BBQ Chair/Co-Chairs - Leads efforts to organize annual BBQ event
County Breakfast Chair - Leads efforts to organize the monthly Democratic breakfast (3rd Saturday of every month, alternating months with the Charlottesville Democrats).
Precinct Captains - Primarily responsible for organizing volunteers for Election Day at their polling place. Also assists District Chairs in other organizing activities: canvassing, phone banking, etc.
Highway Cleanup Chair - Leads twice annual highway cleanup efforts along Ivy Road
Butler Scholarship Committee/Chair - Organizes efforts to award the committee’s scholarship to high school students each year
Data Captains - Assist in ensuring our data is captured and that we are fully utilizing the various tools and systems available to use - VoteBuilder, etc.
Plenty of others: whether assisting with our events (annual BBQ, spring fundraiser or Democratic breakfasts), keeping track of our supplies/equipment in storage, coordinating sign locations/distribution or countless others that appear, we’re always looking for individuals willing to help.